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QAS Online Web Application Directions

 


1. Get ready to score a site assessment
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The directions provided here explain how to use the QAS Online Web Application.

For directions on actually performing an assessment and using the Quality Assurance System (QAS) download the "directions" printed at the front of the site report. Create an empty site report by selecting "Generate Report".  Directions on conducting a QAS assessment are included in the front of the empty Site Report.  You will want to print the empty Site Report and these directions to use during the QAS assessment visit

2. What to do first [top]
Once you log on to the QAS online Assessment web application, you can immediately start assessing and scoring your site or sites. However, we strongly recommended you take a moment to review the Program Detail settings to verify the information about your site(s)/program.

Program Details: To review your program details, click "Go to Program". You will see your program details in the top gray shaded area, and below it, a listing of the site(s). Click either small gray "edit" button in the top gray shaded area to bring up your program details.  Review the fields and correct or add information as needed.  Click the "Click to Save" button when finished.

Site Details: Review or edit site details while on the Program Summary page.  Click on the name of the site, this will bring you to the QAS Site Assessment page. You will see the site details in the top gray shaded area, and below it, you'll see the Assessment Components which you'll be using later to score and assess your site. But for now, click on either small gray "edit" buttons, this will take you to the edit site page.  Review the fields and correct or add information as needed. "Click to Save" when finished.

If you have multiple sites in your program, repeat this process for each. It is important to review site detail information for each site, because the first time you generate a site report, you will "lock" the site name and address. Once locked, you will be unable to edit the site name or the site address. You will be able to edit the contact information and the funding and organizational level, but to unlock the site name and address you will need to contact QAS support.

You are ready to score and record the Site Assessment after you've reviewed the program detail and site detail information (as described in 1).

3. Input the assessment (Initial and Follow-up) [top]
Once you have completed either the Initial or Follow-up assessment, you will want to record the data on the QAS Online Web Application and print a completed Site Report.

First log into the website, click "Go To Program".  Select the site you wish to enter data for by clicking on its name.

You are now viewing the QAS Site Assessment screen. This page acts as a "Table of Contents" for the assessment.  To go to an Assessment Component, click on the unlocked or locked symbol under the appropriate Initial or Follow-Up column to the right of the component.

NOTE: The locked and unlocked icons represent the status of your Initial or Follow-up component. If you have locked a component, then the symbol displayed will be "locked". You can still visit and review the content for a locked component, but you can not edit its content. Contact support if a component has been locked by mistake.

4. Input or edit Assessment Components other than Building Blocks (Notes, Special Features, etc.) [top]
Assessment components provide specific fields related to the topic.  Enter and/or edit data then click "Click to Save".  If a component contains a text field there is a spell check feature.

Spell Check:  To use the spell check feature, input or edit data, then click the spell check button.  A pop-up window will appear which will check spelling in the text field. The interface is similar to standard spell check. Click "Finished" when you've finished checking your text - changes will be reflected in the text field. You MUST click "Click to Save" to record your newly spell checked data.  If you skip to another page without clicking "Click to Save" your changes will NOT be saved or recorded.

Document List: One component which has additional options and requires further explanation is "Document List".  Indicate if a document was reviewed by checking the box "reviewed".  You can add a comment for any document, reviewed or not reviewed. Use the link "comment" to pop a new window in which you can input comments. NOTE: you have the option to spell check comments. Please refer to the paragraph above regarding spell checking and saving data.

5. Scoring Building Blocks(Scoring elements, providing comments) [top]
A major part of the assessment (Initial or Follow-up) is to score the Elements within each Building Block.  Input the scores by selecting a rating (1-4) and checking the corresponding circle (radio button) for each Element. The Building Block score will update each time you click "Click to Save".

Note:  If a Building Block is assessed then every Element in that Building Block must be scored.

If you have an overall comment about the Building Block, you can record that comment in the text field at the bottom of the Block.  NOTE: you can spell check this comment.

6. Targeted Improvement Planning [top]
The target improvement plan is built by marking Elements for improvement and by writing comments in the “bubble text” box.  If an Element has a score of 1 or 2 it should be targeted for improvement.  Check the "Target for Improvement" box and click on the "Comment Bubble".  A pop up window will appear. Enter improvement suggestions here and spell check comments.  You can also rate the priority for improving this area.  These comments will appear in the site report under Targeted Improvement Planning.

NOTE: If you do not see the comment bubble, it means this is the first time you are scoring this Building Block.  You must first score the elements, click "Click to Save" to record the scores before the "Comment Bubbles" appear.

You can also record comments about Elements and NOT mark them as targets for improvement.  If you click the "Comment Bubble" and enter a comment, but do NOT mark it as a Target for Improvement it will not become part of an improvement plan, instead all comments without a target for improvement checkmark will appear in a separate section in the site report.

7. Generate reports (Site or Cumulative) [top]
Click on "Generate Report" to generate a report. The first screen will ask you to select either a site or a cumulative report. (Note: if your program only has one site you will not see the cumulative option).  Select the report you wish to create and click "Proceed".

Site Report
If you select the "Site Report" circle (radio button) you will see options to include in your report. You can choose to create a report including any or all of the site report parts. (Note: the far right choice is "Empty Report" this choice creates a "blank" or partially filled in report, a report without scores.  Select this option, print it and use it during the site visit assessment.

Cumulative Report
If you select the "Cumulative Report" (radio button) you will see options on how to sort reports.  You can choose to sort reports based on Primary Funding Source or Organizational Level.  Additionally, you may enter cover copy - up to 250 characters.  This can be used to personalize reports for presentation.

For either report you have a choice of delivery options.  You can create the report on the QAS server, or you can choose to email the PDF report to up-to-four recipients. (NOTE: Reports are emailed using the email address contained in the site detail.  If you have an invalid email address in the email field in Site Detail, you may generate an error, and your emails will fail. You should correct this information before proceeding.) Choose your delivery options and click "Process".  Please be patient, generating a report can take a few minutes. You will be moved to a page where you can download your report and view your email recipients when the report is complete.

8. Add a site to your program [top]
Once you have established a program - it will contain the initial site name. You may add additional sites at any time by clicking “Add a Site". Your new site will be linked to your current program.  As a courtesy the QAS Online Web Application fills in some of the fields with the current program information and creates a temporary site name based on your program name and the date.  You may change any of this information.

If you create a site, and follow the purchase procedure outlined below in item #9, but pay using an option that requires manual approval, when you log in and return to your program summary, you will see your site has been added, but is marked inactive. You can not score this site until your payment has been approved – the site will then become active.

9. Review purchase and check-out [top]
When you proceed with adding an item which requires a purchase, you will be taken to the "One last review" page where you can review a listing of your purchase options. You can use your browser’s back button to return to the former screen and correct any errors. Once you click proceed on the "One last review" screen, you will be taken to the QAS Online Store where you can check out and select a payment method.

The QAS Online Store works in a standard fashion. You again review items as they exist in your cart; however you are not able to update or add to your cart.  To do so, you must return to the QAS Online Web Application and change your order.

Click the "Proceed to Checkout" button to continue your purchase.  If you've purchased previously, you can enter your email and your password and then log on - you can then choose a payment option and update any of your contact information.  New customers must complete a user profile to proceed.

The next Checkout screen regards shipping. Since your purchase is completely electronic, you simply click next, though you have the option to add additional comments to your order.

The next screen provides a final review of your order, billing address, and a shipping address (though shipping address is not necessary). To confirm your order and actually purchase a QAS Site License, click "Save". The final screen shows your total order.  You can click on the "Order #" to review your order receipt once more (you also receive an email) or your can click on "Your Account to review this or prior orders.  Click the "Click here to return to the standard QAS website" to return to the QAS Online Web Application.  Returning to the QAS Online Web Application lets you log into the newly purchased QAS.

10. Add a user to your program [top]
You can add as many users to your program as you wish.  Go to "Add User" and create a profile for the new user. You must create a new user name and password.  You will not be able to review this information, so write it down, so you can inform the new user of the log-in information.  The new user will be able to log in with the settings you provide and then will have the option of editing the profile.

NOTE: All users within your program have access to ALL your sites.  If you are concerned about users modifying scores of completed assessments, we recommend you "lock" the Assessment Components by clicking the lock symbol in the lower right corner of each component. Just be aware, that once a component is locked, you must contact QAS support to unlock it.

11. Edit your identity [top]
Any user can log on and edit the user identity.  They can update their identity contact information and change their user name or password.

12. Contact support [top]
In the lower left corner of each page, is a link to "Contact Support".  Should you encounter a problem or wish to suggest an improvement, please use the provided form to help us determine where the problem is occurring.  Please try to describe the issue in the greatest detail possible.

13. Built in Help [top]
On most pages, you will see a small gray square in the lower left corner, containing a question mark.  This symbol is a link to a built in Help database. Click on the "gray help box" and a pop-up window will appear.  The window provides explanations of how to use individual items as well as directions for the whole page.  If this Help feature does not sufficiently answer your question, please contact support.

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